Virtual Executive Assistant

Our fast-growing company is seeking a dedicated Entry-Level Administrative Assistant to support the smooth operation of our daily business activities. In this role, you will assist with organizing, updating, and maintaining accurate company records and databases while ensuring information is handled efficiently and correctly. You will also provide general administrative support across teams, helping to improve workflow and streamline internal processes. Strong computer skills, a willingness to learn, and a keen eye for detail are essential for success in this position. This remote opportunity offers flexible working arrangements and the chance to grow within a supportive and dynamic work environment.  What You’ll Be Doing: Perform data entry and maintain accurate records across internal systems Update spreadsheets, trackers, and documentation regularly Organize digital files and ensure information is easy to access Assist with scheduling, task coordination, and administrative workflows Monitor and follow up on assigned tasks to ensure completion Support internal teams by maintaining structured and up-to-date information Identify and flag missing or inconsistent data for correction Maintain clear and professional written communication  What We’re Looking For: Strong attention to detail and accuracy Good organizational and time management skills Ability to follow instructions and structured workflows Basic familiarity with tools like Google Sheets or Microsoft Excel Clear written communication skills Ability to manage repetitive tasks with consistency Self-motivated and able to work independently in a remote environment No prior experience required — training will be provided  Tools & Work Environment: Spreadsheets (Google Sheets / Excel) Internal tracking and documentation systems Email and communication platforms Remote collaboration tools (chat and video calls)  Benefits: Competitive entry-level compensation Flexible remote working schedule Structured on…

نُشر 13 Jul 2026

Dedicated to delivering exceptional service and maintaining organized business operations, our company is seeking a detail-oriented Administrative Data Entry File Clerk to join our team. If you excel at managing records, entering data accurately, and working independently in a remote environment, this opportunity may be the perfect fit for you. In this role, you will be responsible for maintaining digital files, updating databases, organizing administrative records, and ensuring information is entered accurately and efficiently. Your attention to detail, reliability, and commitment to data accuracy will play an important role in supporting daily operations and helping our team stay organized and productive. Â Key responsibilities: Â Intake & indexing. Receive files from shared inboxes, portals, internal ticketing tools, and cloud folders. Confirm document type, required fields, signatures, and attachments. Index each record using standard metadata (client/project ID, date, document category, version, region). Â Document organization. Apply standardized naming conventions and folder structures. Convert formats when needed (PDF merge/split, image-to-PDF, compressing, version labeling). Maintain controlled libraries (final vs draft vs archived), including retention tags. Â Quality control Perform daily spot checks for duplicates, misfiles, missing pages, and unreadable scans. Flag exceptions and route them to the correct owner with clear notes. Maintain error logs and contribute to process improvements that reduce rework. Â Records governance & compliance Handle sensitive records with strict access controls and confidentiality. Follow retention schedules, legal hold instructions, and deletion/archival rules. Support audits by pulling records quickly and documenting chain-of-custody steps. Â Collaboration & communication. Coordinate with HR, Finance, Operations, Legal, or Customer teams to clarify file requirements. Provide status updates on backlog, turnaround time, a…

نُشر 13 Jul 2026

This is a remote position.What We DoAt Outsource Access, we help a thriving family-run home… Please mention the word **AMAZING** and tag RMTUxLjgwLjE0Ni43Mw== when applying to show you read the job post completely (#RMTUxLjgwLjE0Ni43Mw==). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.

نُشر 12 Jul 2026